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Sample Phone & Voicemail Scripts

Please note: Use of various scripts may require an upgrade or change to your service in order for your desired script to function. If you are uncertain, please check with your sales rep or Customer Support.

Need Professional recording of your Voicemail Greetings?

Initial / Main Menu

Script 1 - Suitable for Virtual Small Office

"You've reached ______________________________ (Company Name).

If you know your parties extension, please enter it now, or choose from one of the following options:

For Sales, press 1

For Service, press 2

For Shipping, press 3

For Accounting, press 4

To hear these options again, press 7"

Script 2 - Suitable for Virtual Office

"Thank you for calling. You've reached ______________________(Company Name)
Your call is very important to us!           

If you know your parties extension, please enter it now, or choose from one of the following 5 options:

For Sales, press 1

For Service, press 2

For Company information, press 3

For Accounting, press 4

For a Company Name Directory press 5

Or to reach an attendant, press 0

Visit us on the web at www.mywebsite.com

To hear these options again, press 7"

Department Mailbox Script

Suitable for use if no Call Transfer is used:

"You have reached the message center for the Sales department. We appreciate your call. Please leave a complete message including your name, number and the best time to contact you. Your call will be returned as soon as possible. Thank you for calling!"

Suitable for use after attempted Call Transfer

"You have reached the Sales department and we're sorry that no associate is available to take your call. However, if you will leave your name, number and a complete message, we will personally return your call as soon as possible. Thank you for calling!"

After hours

"You have reached the after hours message center for the Sales department. Our office hours are 8-5 Monday through Friday. We appreciate your call! Please leave a complete message including your name, number and the best time to contact you. Your call will be returned on the next business day. Thank you for calling!"

Personal mailbox script

"Hi, this is ____ (your name) __ and you've reached my office message center. Please leave a complete message including your name, number and the best time to contact you. I'll return your call as soon as possible. If you would like me to contact you by email, leave that as well. Thanks for calling and have a fantastic day!"

Box Name - Used by system to announce transferred call to you.

"Joanne Walker"

Q&A Scripts

Order Line

Intro - Thank you for calling the ____________ order line!

To place an order you will need your credit card, billing and shipping address. Please speak slowly and clearly and spell any difficult or unusual names. If you're ready, let's begin.

Q1 "Please say and spell your name"

Q2 "Please say your shipping address

Q3 "Using the buttons on your telephone, please enter your telephone number"

Q4 "Please say your billing address. If it is the same as the shipping address, just say "Same".

Q5 "Please say the item you wish to order"

Q6 "Using the buttons on your telephone, please enter your credit card number"

Q7 "Please enter the expiration date. Enter a 2 digit month followed by a two digit year. For example March 2007 would be 0307."

Q8 "Please enter the 3 or 4 digit security card on the back of MasterCard and Visa or on the front of American Express."

Q9 "If you want to receive confirmation by email, please say and spell your email address."

Wrap up - "Thank you! Your order will be shipped in 3-4 business days. Please call our customer service line at 888-555-1234 if you have any other questions."

Interview line

"Thank you for your interest in joining our Sales Team. Please listen to each question and provide responses when prompted. Let's begin."

Q1 Call Number

Q2 CID

Q1 "Please state your first and last name."

Q2 "Do you have experience selling? if so, what call center and how long?

Q3 "What campaigns or products have you sold?

Q4 "Are you a strong closer; if yes, why do you think so?

Q5 "What hours are you available to work?"

Q6 "Why do you want to work for our company?"

Q7 "Do you have experience working with Windows and email?"

Q8 " Please enter a telephone number where you can be reached during the day."

Q9 "Please leave any other comments you would like to make regarding your abilities"

Wrap - "Please email your resume to jobs@mycompany.com. Thank you for your interest in working for our company!"


Intro- "You've reached the Survey system."

Question 1 "Please rate your experience with our company on a scale of 1 to 5 where 1 is poor and 5 is outstanding”

Question 2 "To be entered in a drawing for a free prize, please enter your 10 digit telephone number."

Question 3 "Please add any additional comments or suggestions you would like to make at the tone”

When the caller is finished, they can press "#" and the system says: "Your confirmation number is ........"

Third Party Recording

"You've reached the verification system."

Q1 "Agent, please enter your agent ID"

Q2 "Please enter your customers 10 digit telephone number."

Q3 "Agent, please put your customer on the line now "Please begin speaking after the tone"

Wrap - "Thank you for using the verification system!"

Diamond Voice Messaging & Information - Call Management & Hosted IVR Solutions

Phone Script Writing | Phone Script Samples | Voicemail Script Samples

Diamond Voice Messaging & Information offers phone script writing services. Professional voicemail script samples. We will work with you to write a phone script, and then create studio recordings to make the best impression on your callers.