Case Study Skatepark uses Virtual Office to automate information

Case Study - Eisenbergs Skatepark

Customer Profile

Eisenbergs Skatepark is the premier skatepark for in-line skating, skate boarding and BMX biking in Plano Texas. Eisenbergs provides Skate lessons, Party Hosting, Celebrity events and daily open skate times.

Business Challenge

99% of the callers to Eisenbergs Skatepark just wanted basic information: Times, prices, location etc. So the staff found themselves giving out the same information hundreds of times a day. They wanted to automate that information, but be able to change it from time to time.

However, the callers who really needed to speak with someone to schedule a party, needed to get through to a live person.

It was also important that individual employees have their own voice mailboxes so messages were not lost or misdirected.

It was critical that large numbers of callers be processed without the cost of maintaining additional telephone lines or equipment.

Solution - Virtual Office

Diamond Voice Messaging designed a Virtual Office service to which Eisenbergs Skatepark forwarded their main number that could handle thousands of calls each month without busy signals.

Working together, a professional sounding script was designed and recorded by Diamond Voice that provides callers quick access to basic general information, pricing and directions. Updates are made immediately when information or schedules change.

Live Call Transfer allows callers to "zero out" to the office and speak with an Eisenbergs Skatepark employee.

Each employee has their own Extension mailbox and Message Notification so their messages get to them and are not mis-directed or lost.

Monthly call reports provide data on total calls and hits on particular menu options as well as mailbox traffic.

Benefits

-Eisenbergs Skatepark now processes hundreds of calls each day, resulting in increased visitors and revenue.

-Customer satisfaction rose dramatically with consistent recorded information available 24/7.

-A professional image is maintained with high quality voice recordings.

-Reporting of call resolution allows them to forecast potential traffic and gauge marketing efforts.

-Busy signals were eliminated boosting customer satisfaction.

-Employee satisfaction rose with reliable and private messages.

-Maintenance cost was reduced by out-sourcing voicemail and call routing services.

-Response time is dramatically reduced with immediate Message Notification.

Services used

Virtual Office 2

Audio Bulletin Board
Auto Attendant
Live Call Transfer
Voice Mail
Message Notification
Pro Voice Talent

For More information

For more information about Diamond Voice products and services, call the Diamond Voice Messaging at (888) 293-1550. To access information using the World Wide Web, go to: http://www.diamondvoice.com/

For more information about Eisenbergs Skatepark, call 972-293-5393 or visit the Web site at http://www.eisenbergs.com

Date Published: March 2004